Posts tagged rsvp
WEDDING STATIONERY ETIQUETTE

Are you planning your wedding with the recurring thought in your mind, "I have no idea how this is done, I've never been married before?" We know how you feel, in fact, we were in that exact place recently. It doesn't matter how many weddings you've been to, you'll never understand the details that go into a wedding until you're planning one yourself. I (Cassie) stood at the cake table on my wedding day, while everyone waited for us to cut the cake, whispering to my new husband, "how is this supposed to go?"

Needless to say, weddings are one big, overly detailed event that sometimes makes a bride want to pull her hair out. These posts are our way of serving you our knowledge so that you don't have to feel like an amateur anymore.

Our desire for this journal entry is to inform you of the details you need to think about when you begin your wedding stationery process.


When to send out Save The Dates

6-8 months. Make sure to only send out save the dates to people who will be invited, without a doubt.

When to send out invitations

6-8 weeks. This gives out of town guests plenty of time to make travel arrangements. If it's a destination wedding, give your guests more time by sending them out 3 months ahead of time. We recommend beginning the design process 4-6 weeks prior to the date you'd like to send them out.

How to choose a deadline for RSVPs

2-4 weeks in order to allow enough time to give your head count to the caterer and organize the seating arrangements. 

Invitation Information

Keep it simple. The invitation should only include the host names, the full names of the couple marrying, and the date, time, and location of the ceremony. Do not print extra information on the back of the invitation.

Spell it Out

You should always spell out words, such as, "street", "apartment", or state names. Numerals under 20 should also always be spelled out.

Registry info

You don't want to come off as asking for gifts, therefore we don't advise including your registry information on any stationery you send out. We do however encourage you to have close family and friends spread the word, as well as include these details on your wedding website.

Dress Code

You may include your dress code either in the lower corner of the invitation, on a details card, or on your website. Wording options include: Black Tie, Cocktail Attire, Casual Attire, etc. Whether you include dress code information or not, your invitation suite should reflect the formality of the event through the design and presentation.

Details

Make sure to give your guests all of the information they will need to plan for your wedding. We suggest creating a wedding website as the mobile hub for all of these nitty gritty details, and printing the URL on your small detail card. If you choose to print the URL, make sure to include a list of information they will find on your website to encourage them to visit it. This is an easy way to save money on extra suite pieces, and also make it easy on your guests so that they have access to this information wherever they are. However, if you have a lot of elderly guests, you may want to consider printing all of this additional info on a larger detail card, or multiple cards since they are probably not as technologically savvy.

Plus Ones

It is not required to include a plus one for every single guest you invite. Most guests should know if "and guest" is not after their name, they are not invited to bring a plus one. If you're having an intimate wedding, most guests should understand your reasoning.

Return Addresses

It is customary to include a return address on the back flap of the envelope. This address should be whomever's is designated to receive the response cards. This address should be printed on your response cards as well.

RSVP Postage

You should always include postage on your response cards. If not, you'll risk your guests not sending in their RSVP's due to the inconvenience of having to buy postage.

Thank you notes

Thank you's should be treated with a sense of urgency. Express your true appreciation in a timely manner by sending your gratitude within two weeks of receiving the gift.


We hope this has covered most of your looming questions about the basics of wedding stationery, and as always, feel free to reach out with any additional questions you may have!

Xo,
C+A

p.s. For other tips or insight into wedding stationery & planning, click here and be sure to subscribe to our journal to receive updates straight to your inbox!

 

LAUREL SUITE

When dreaming up the Laurel Suite, we knew we wanted to use a transparent overlay somehow. The combination of minimal aesthetics with the delicate pencil floral illustrations made a dreamy wedding suite with plenty of character to go around. While the majority of the papers were neutral in color, including white, ivory, and grey, we introduced color into the suite with a soft blue save the date that incorporated the floral illustrations perfectly. Tied up with a delicate gold thread for just a touch of elegance, this suite will always have our hearts!

Xo,
C+A

photography by Cassandra Monroe

HOW MUCH DO WEDDING INVITATIONS COST?

I was married in June of 2017 and despite my knowledge of the wedding industry, I was unaware of all of the costs that go into planning a wedding. Not to mention I had a vision in my mind of what I wanted, but quickly found out I couldn't afford it. There's nothing that can suck the fun out of wedding planning more than not having a big enough budget for your dream wedding. Now, I can't speak on behalf of my fellow wedding vendors, but I can give you some insight into the costs of wedding stationery so that you can approach it without being struck with sticker shock. (read: Words of Advice from Brides to Brides for my bff Amber & I's non-stationery related wedding planning advice)

I realize that this is probably your first time sourcing calligraphy or wedding stationery. Trying to figure out what wedding stationery should cost is a mystery to most brides because of the amount of details that go into it. Everything ranges in price from the printing process you use, to the quality of materials, to the experience of the designer. 

The main aspect to take into account when budgeting for your wedding stationery is the guest list. The more invitations, programs, menus, and place cards that you need, the more you need to budget. We suggest budgeting a minimum of $8 for every household that you invite and $5 - $12 for each individual guest that RSVP's.

HERE'S AN EXAMPLE:

You are inviting 200 guests but there are only 100 households. In this case you would only need 100 invitations. Here's how to calculate the cost of your invitations...

100 x $10 = $1,000

This includes your invitation, response card, detail card, outer envelope & response envelope. This is also based on digital printing and our standard paper. Please note that the quantity changes production costs, therefore higher quantities cost less per unit than if you were only needing 50 invitation suites.

Don't forget to budget for postage! You will need at least two stamps, one for the outer envelope and one for the RSVP. Forever stamps currently cost $.50 so budget $1 per invite!

It's a few weeks before your wedding and you've received your RSVP's back and 150 guests are planning on attending your wedding. Let’s say you need “the works” for wedding day paper, including programs, menus, escort cards, table numbers, and favor tags. Here's how to do the math...

150 x $12 = $1,800

*Please note that this is all based on estimations and can vary based on client's needs.

HOW TO SAVE:

Now, don't let these numbers scare you. If you're on a tight budget, trust me, I know how that is! I'm willing to work with you to get the look that you're going for within your budget. Here are a few tips to save money when shopping for wedding stationery:

  • Choose a semi-custom option to save on design time, but keeping the aesthetic you're going for. Many designers nowadays (including myself) have a semi-custom shop for the more budget conscious brides. (read: When You Should Go With Semi-Custom Wedding Paper Goods)

  • Opt for a more simple design and then up the ante by including a piece in handmade paper or letterpress printing, or add a custom embosser, seal, stamp, or ribbon to accent your design. This can be a cost effective way to impress your guests without blowing your budget!

  • Skip the additional accommodations, map, & directions card. Instead include your wedding website on your save the date and detail card to encourage your guests to go there to find hotel options & additional information. You can save approximately $2 per invite by doing this! (read: Wedding Websites for a checklist & guide)

  • Wanting the handmade paper look, but can't afford an entire handmade paper suite? Try pairing a handmade paper invitation card with standard cotton paper to create the look for less! (read: A Guide to Handmade Paper)

  • Try to stick to standard sizes. Square invitations may look cool but the postal service is not fond of them! Avoid extra postal costs by using standard sizes.

  • Don't wait too long. Many designers charge a rush fee if you're late to the game. Plan ahead by booking your designer ahead of time! We recommend choosing your designer 4-6 months prior to your wedding day. See this blog post for additional timeline information.

It's important for you to know what to budget before meeting with your stationer, so I hope I've shed some light on the mystery of budgeting for wedding stationery!

Xo,
C

p.s. For other tips or insight into wedding stationery & planning, click here and be sure to subscribe to the journal to receive updates straight to your inbox!